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Devotional Songs
Request Songs Signup Form
Request Songs Signup Form
Devotional Coordinators should use this form to request creation of Song Signup Forms for their centers / groups.
In case of weekly devotional singing sessions, this is a one time setup, and the links generated can be reused every week.
If your center would like to use the Online Slide Deck available on this portal for your weekly devotional singing program, please submit this below form.
Once the form is submitted, links for the online slide deck, and for members to signup their songs will be generated.
Members can also signup via the Sai Rhythms app available on iOS & Android.
Center / Group Information
Your Name
*
Your Email ID
*
Sai Center / Group City Name
*
Sai Center / Group State
*
Signup Form Information
Signup Form Type
Weekly
Monthly
Special Occasion
Week of the Month
First Week
Second Week
Third Week
Fourth Week
Day of Week
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sai Rhythms App - First Reminder Day
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sai Rhythms App - Second Reminder Day
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Name of Occasion
Devotional Singing Session Date
Signup Timeslots
If this signup will span across multiple timeslots, you can list them here. Members will then be able to choose one or more time slots for which the songs should be considered. The songs will be added to the slide deck with the timeslot labels for which the members have signed up. This can then be used by the DCs to arrange the songs.
Please list one timeslot per line. E.g.
10:00 AM - 11:00 AM - Young Adults
12:00 PM - 1:30 PM - SSE
Signup Centers
Please list the Centers and Groups (one per line) that will be participating in this special program.
Please also specify your center name.
The centers will be listed in the drop down when they sign up. E.g.
Boulder, CO
Colorado Springs, CO
Allow singers to upload recordings
Number of Songs Per Singer
1
2
3
4
5
6
7
8
9
10
Song List Settings
Maximum number of Singers
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Maximum number of Songs
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Signup Cutoff Lead Time
Specify the number of hours before the actual session date, when the signup will be closed automatically. Leave it as blank to disable this feature.
The cutoff time will be calculated backwards from 23:59 hours of the day of the devotional singing sessions. For e.g. if the session will be held on a Sunday, configuring this field as 10, will auto-close the signup at 13:59 on Sunday (10 hrs counted back from 23:59).
All time calculations are done in the
USA EST timezone
.
Auto Reset List?
The list will be cleared out at the end of the weekly devotional session at the specified time to allow for the following week's signup to begin afresh. If the list must not be cleared out automatically, please click to select "No".
Auto Reset Time
Display singer name
By default, the first few characters of the first name and the last initial of the singer are displayed for each song. If the names must remain completely hidden, please click to select "Hide Singer Name".
Pass Code to Edit Slide Deck
*
While the signup forms for members are openly available on the internet, the slide deck requires a pass code to prevent unauthorized edits. Please provide a
simple clear text pass code
to gain access to the slide deck.
Custom From Email ID?
When email confirmations are sent for member signups, the default From Email ID will be used. If you'd like to specify a different From Email ID, please enable this switch and provide the ID.
Custom From Email ID
Specify the From Email ID to be used for outgoing emails. E.g. Format for the ID:
Cityname Sai Center <citynamesaicenter@sathyasai.org>
Advanced Settings
Show Comments TextField?
If enabled, an additional text field will be shown on the signup form for members to provide a link to their recording, or specify any information that will helpful for the DC, keyboard players etc.
Capture Gender of Singer?
If enabled, the gender of the singer would have to be selected during song signup. Values can be specified in the below field.
Gender Values
Allow Signup for Additional Tasks?
If enabled, members will be able to sign up for additional activities such as altar setup and instrumentalists.
Additional Signup Values
Enter comma separated values. E.g. Harmonium Player #1, Tabla Player - Men, Tabla Player - Women, Altar Set up, Mic Set up, Dismantling etc.
Only one member will be allowed to sign up for each activity. If you need multiple signups, please create multiple entries for that task. E.g. Harmonium Player #1, Harmonium Player #2.
Custom Message on Signup Form
If you'd like to add a custom message on the signup form, please specify it here. For e.g.
During Christmas week, you can add a message like
"We will be celebrating Christmas at our center this week. Request members to signup English songs on Jesus."
During Guru Purnima, you can add a message like
"Since the upcoming week marks the occasion of Guru Purnima, request members to signup Guru songs for this week."
This message can be changed as often as needed based on upcoming events.
Signup Rules / Validation
Configure minimum number of songs required by criteria like deity / language. These will be used to guide users to signup the correct type of songs. e.g. if 1 Ganesha song and 2 English songs are mandatory, then you can add those criteria here.
Configure only the bare minimum criteria required, so it is easy for users to understand and sign up the right songs.
Please note:
Criteria will be displayed on the signup and songs received pages to guide the users to choose the right songs. When submitting their songs, the criteria will be checked again, and if the chosen songs do not comply with the criteria, the user will be prompted to change their songs, or they could continue with their chosen songs.
Even if one of the criteria is met, the sign up will proceed without any additional prompts.
These rules will not be activated if slots have been enabled.
Criteria
:
Deity
: number of songs received on that deity will be considered.
Language
: number of songs received in that language will be considered.
For the above two, if a singer submits 2 songs on the same deity / in the same language, they will be counted as 2 songs under that criteria.
Gender
: if enabled, will be available in the criteria dropdown. Number of unique singers in that gender will be considered, regardless of the number of songs they submit.
Mimimum Number of Songs
: Enter the minimum number of songs required in the signup.
Maximum Number of Songs
: If left blank, no limit will be considered. If specified, when the maximum number of songs under the category is reached, future signups will be alerted if they sign up a song under the same category.
Activate After Receiving Number of Songs
: If left blank, this rule will be considered after 4 songs have been received. If specified, the rule will be activated once the specified number of songs have been received. E.g. activate language validation after 6 signups have been received.
Submit
